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ZayZoon Conference and Training 2023 Sweepstakes

ZayZoon Conference and Training 2023 Sweepstakes (the “Sweepstakes”)

Official Rules





ZayZoon US Inc. (the “Sponsor”) is offering a Sweepstakes in 49 states of the United States (residents of Rhode Island are not eligible to participate in the Sweepstakes) and the District of Columbia (the “Territory”). During various trade shows, conferences, or training sessions (each, a “Conference”), the Sponsor may sponsor various sweepstakes giving away prizes, as set forth in the accompanying documentation at the applicable Conference. Each Sweepstakes is being offered commencing at the start of the applicable Conference, and terminating at the earlier of (i) the end of the applicable Conference, or (ii) the time of applicable draw, as performed by the Sponsor in its sole discretion (the “Entry Period”). Eligible individuals may enter for a chance to win the prize described in Rule #6 below. See Rule #3 for full entry details and requirements. There is a limit of one (1) entry per person. Void where prohibited. Each Sweepstakes is governed by these Official Rules.


The Sweepstakes is open only to individuals who are legal residents of the Territory, who are eighteen (18) years of age or older at the time of participation, and customers that entered an entry form at the applicable conference. No purchase is necessary, and the individual is not required to have taken an advance or otherwise utilized the ZayZoon service. No proof that you submitted the video or filled out the survey, as applicable, is required. Persons in any of the following categories are NOT eligible to participate in the Sweepstakes: any person who, was or is (a) a director, officer, employee, agent of ZayZoon US Inc., its parent company or their respective subsidiaries, affiliated companies or service agencies; (b) a director, officer, employee, agent or independent contractor of any entity engaged in the development, production or distribution of Sweepstakes materials or of any entities retained by Sponsor or its agencies to assist in any way with the administration or advertisement of the Sweepstakes; (c) an immediate family member (defined as spouse, IRS dependent, or biological, foster, in-law, adoptive or step- mother, father, sister, brother, daughter or son) of, or anyone who resides in the same household as, any person in any of the categories set forth in Rule #2(a), (b), and (c); and (d) residents of Rhode Island. An eligible individual who is entered into the Sweepstakes during the Entry Period is hereafter referred to as a participant (“Participant”). Each Participant unconditionally accepts and agrees to comply with and abide by these Official Rules.


You may enter the Sweepstakes by submitting the entry form for the applicable Sweepstakes.

PARTICIPANTS ARE NOT REQUIRED TO “FOLLOW” ZAYZOON ON SOCIAL MEDIA TO ENTER, OR TO TAKE AN ADVANCE OR OTHERWISE USE THE ZAYZOON SERVICE. Completion of the survey will not be judged or otherwise considered in selection of the winner (other than to determine if the Entry complies with these Official Rules). 

LIMIT ONE (1) ENTRY PER PERSON. Any subsequent Entries will be disqualified. Any waiver of any obligation, requirement or restriction hereunder by Sponsor does not constitute a general waiver of any obligation to Participants. 

Entry Restrictions: Each Participant represents and warrants that their actions will not (1) violate any law or depict any violation of a law, including any anti-spam legislation; (2) be in violation of ZayZoon’s Terms of Service, Privacy Policy or other conditions. If a Participant’s Entry is determined by Sponsor in its sole discretion to be in violation of any of the foregoing requirements, that Entry will be deemed ineligible and disqualified from this Sweepstakes in Sponsor’s sole discretion and Sponsor further reserves the right to take all actions that they deem necessary and appropriate to protect its rights. 

4. Drawing/Odds Of WINNING. 

Winner will be selected in a random drawing from among all eligible Entries received during the Entry Period, conducted by an independent third party selected by Sponsor, no later than seven (7) business days following the end of the applicable Conference. The actual announcement of the winner will follow ZayZoon successfully contacting the potential winner and entering into any additional documents required to proceed with the prize aware.  The odds of winning the prize will be determined by the number of Entries received. 


Sponsor will notify the potential winner as follows:

If the winner is drawn during the applicable conference, the Sponsor will attempt to notify them in person. If the Sponsor is unable to do so, and the potential winner has an email on file with Sponsor, he/she/they will be notified via an email to his/her/their email account, and he/she/they must respond to the email from Sponsor within seventy-two (72) hours or prize will be forfeited, and an alternate winner may be selected. 

Once the potential winner is notified by Sponsor, he/she must respond within seventy-two (72) hours to that notification and then follow instructions from Sponsor to complete any prize claim documents (“Prize Claim Documents”) in the time noted and return the Prize Claim Documents to the Sponsor or forfeit the prize. After successful completion of prize claim procedure, winner will receive additional information regarding receipt of his/her prize. IT IS THE SOLE RESPONSIBILITY OF EACH PARTICIPANT TO ENSURE THAT THEIR EMAIL SETTINGS, INCLUDING BUT NOT LIMITED TO SPAM FILTERS, ALLOW FOR SPONSOR TO CONTACT THEM VIA EMAIL. SPONSOR RESERVES THE RIGHT TO DISQUALIFY, AND NOT AWARD THE PRIZE TO, ANY PERSON WHO DOES NOT COMPLY WITH THE FOREGOING. In the event a potential winner does not respond in the time noted by the Sponsor, that potential winner will be disqualified, forfeit the prize, and the Sponsor will notify an alternate winner. If necessary, the Sponsor will contact up to three (3) alternate winners in order to award the prize, time permitting, after which the prize will go unawarded.

6. PRIZE. 

The prize for each Sweepstakes will be set forth in the accompanying documentation at the applicable Conference


All expenses, fees and charges associated with prize acceptance and use not specified above as being part of the prize are solely the responsibility of the prize winner. If a potential winner is unable to accept a prize as stated, the prize may be forfeited in its entirety and awarded to an alternate winner. Prizes are non-assignable, non-transferable and will be deemed void if sold, transferred, auctioned or assigned to any third person or entity. Prize can only be transferred if approved by Sponsor (which can withhold approval for any reason). Winner may receive a 1099 Tax Form in the amount of the selected prize and such other documents as may be required by law for the actual value of the prize, to be issued in January of the year following receipt of the prize. Winner may be required to provide Sponsor with a valid social security number or tax identification number before the prize will be awarded for tax reporting purposes, and if Winner fails to do, Sponsor may, in its sole discretion, determine that Winner is ineligible. All income taxes on or connected with any prize, and the reporting consequences thereof, are solely the responsibility of that prize winner. If required by law, Sponsor reserves the right to withhold and remit to the appropriate taxing authorities the amount of any taxes due. Unclaimed prize will not be awarded. 

Entry Conditions: Each Participant acknowledges and agrees that the decisions of Sponsor shall be final, binding and conclusive in all matters relating to the Sweepstakes. Any person attempting to forge Prize Claim Documents or defraud Sponsor or any of the Sweepstakes Entities (defined below) in any way in connection with this Sweepstakes may be prosecuted to the fullest extent permitted under the law. Winner may be required to show proof of being the registered account holder. 


Participants assume all risk of loss, damage, destruction, delay and misdirection of Prize Claim Documents and are advised to obtain insurance where appropriate. Sponsor, and its respective parent companies, subsidiaries, affiliates, franchisees, local advertising cooperatives, website developers, digital/advertising/promotion agencies, and all of their respective shareholders, officers, directors, agents, representatives and employees (individually and collectively “Sweepstakes Entities”) are not responsible for: (a) communications that are incomplete, misdirected, late, lost, garbled, unintelligible, damaged, stolen, non-delivered or postage-due submissions of Prize Claim Documents or other Sweepstakes-related materials whether caused by Participants, wireless carriers, Internet Service Providers (“ISP”) or unauthorized human intervention; (b) any damage to a Participant’s or other person’s computer system or digital device which is caused or occasioned by participating in the Sweepstakes or claiming the prize; (c) technical difficulties or failures of any kind including, but not limited to, lost, interrupted, inaccessible or unavailable networks, servers, satellites, Internet, digital device or wireless carriers, websites or other connections, availability or accessibility problems arising in connection with or over the course of the Sweepstakes; (d) miscommunications, failed, jumbled, scrambled, delayed, dropped, interrupted, lost, non-delivered or misdirected computer, telephone, digital device, email, mobile or cable transmissions or hardware, software, program or programming malfunctions, failures or difficulties of any kind including, but not limited to: malfunctions, interruptions or disconnections in transmissions or connections, phone lines, network hardware or software, computers, equipment, programming errors, cable, satellite, cellular tower, or ISP or wireless carriers; (e) any technical malfunctions, failures or difficulties, printing errors, clerical, typographical or other errors in these Official Rules, any Sweepstakes advertisement or other materials or any Prize Claim Documents; (f) any errors or failures of any kind, whether human, mechanical, clerical, electronic, interruption of power, digital, mobile or technical in nature, or unauthorized human intervention; (g) any incorrect or inaccurate information, whether caused by tampering or hacking, or by any equipment or programming associated with, or utilized in the Sweepstakes, including, without limitation, Entries that are submitted by automated computer programs or other illegitimate means; or (h) the incorrect or inaccurate capture of information or the failure to capture or loss of any information (including as a result of any filtering or other action by a third party’s functionality which prevents Sponsor from accessing Entries). Prize Claim Documents submitted become the sole property of Sponsor and will not be returned. By participating in the Sweepstakes and to the fullest extent permitted by applicable law, each Participant hereby releases and agrees to indemnify and hold the Sweepstakes Entities harmless from and against any and all costs, injuries, losses or damages of any kind, including, without limitation, property damage, death and bodily injury (whether due to negligence or otherwise), due in whole or in part, directly or indirectly, to participation in the Sweepstakes or any Sweepstakes-related activity or the receipt, use or misuse of the prize. Participants waive the right to assert as a cost of winning the prize, all costs of verification and redemption or travel to claim said prize and any liability and publicity which might arise from claiming or seeking to claim said prize. By participating in the Sweepstakes, each verified winner hereby agrees and grants Sponsor the right, but not the obligation, to the use of his or her name, voice and likeness, along with his or her address (city and state) and any statements made by or attributed to such winner in any and all media, now known or hereafter devised, without notice, review or approval, in perpetuity (except in Tennessee) and throughout the world for advertising, commercial and promotional purposes in connection with the Sweepstakes and other promotions without further compensation (except where prohibited by law), and releases the Sweepstakes Entities from any liability with respect thereto. CAUTION: ANY ATTEMPT TO DAMAGE ANY ONLINE SERVICE OR WEBSITE OR UNDERMINE THE LEGITIMATE OPERATIONS OF THE SWEEPSTAKES MAY VIOLATE CRIMINAL AND CIVIL LAWS. IF SUCH AN ATTEMPT IS MADE, SPONSOR MAY DISQUALIFY ANY PARTICIPANT MAKING SUCH ATTEMPT AND MAY SEEK DAMAGES TO THE FULLEST EXTENT PERMITTED BY LAW.

Sweepstakes Entities and each of their respective parents, subsidiaries, affiliates, and franchisees are not responsible for electronic communications that are undeliverable as a result of any form of active or passive filtering of any kind, or insufficient space in Participant’s email account to receive messages. Sweepstakes Entities and each of their respective parents, subsidiaries, affiliates and franchisees are not responsible, and may disqualify a Participant, if email address, telephone or other contact information does not work or is changed without Participant giving prior written notice to Sponsor. 


Disqualification: It is the Participant’s sole responsibility to ensure that they have complied in full with all conditions and requirements contained in these Official Rules. If any potential winner is found to be ineligible, or if they have not complied with these Official Rules, or declines the prize for any reason prior to award, such potential winner will be disqualified, and the prize forfeited. No mechanically reproduced, illegible, incomplete, forged, software-generated, third party or other automated or robotic entries, in whole or in part, will be accepted. Sponsor reserves the right in its sole discretion to disqualify any individual who is found to be tampering with the Entry process or the operation of the Sweepstakes; to be acting in violation of these Official Rules; or to be acting in an unsportsmanlike or disruptive manner, or with the intent to disrupt or undermine the legitimate operation of the Sweepstakes, or to annoy, abuse, threaten or harass any other person. The Sponsor reserves the right to seek damages and other remedies (including attorneys’ fees) from any such person to the fullest extent permitted by law. 

Force Majeure/Printing and Production Errors: Sponsor reserves the right, without prior notice and at any time, to terminate the Sweepstakes, in whole or in part, or modify, suspend or extend the Sweepstakes or Sweepstakes materials in any way, if it determines in its sole discretion, that any Sweepstakes materials and/or Prize Claim Documents reflect printing, production or other errors, or if it determines, in its sole discretion, that the Sweepstakes is impaired or corrupted or that fraud or technical problems, failures, malfunctions or errors (including, without limitation, viruses or other deleterious programs or materials, glitches or printing or production errors) have destroyed or severely undermined the proper Entry, integrity and/or feasibility of the Sweepstakes. In the event Sponsor is prevented from continuing with the Sweepstakes as contemplated herein by any event beyond its control, including but not limited to fire, flood, natural or man-made health epidemic, earthquake, explosion, labor dispute or strike, act of God or public enemy, satellite or equipment failure, riot or civil disturbance, terrorist threat or activity, war (declared or undeclared) or any federal, state or local government law, order or regulation, public health crisis, order of any court or jurisdiction or other cause not reasonably within Sponsor’s control, then subject to any governmental approval which may be required, Sponsor shall have the right to modify, suspend, extend or terminate the Sweepstakes. No more than the prize described in these Official Rules will be awarded. 

Invalidity: The invalidity or unenforceability of any provision of these Official Rules shall not affect the validity or enforceability of any other provision. In the event that any provision is determined to be invalid or otherwise unenforceable or illegal, these Official Rules shall otherwise remain in effect and shall be construed in accordance with their terms as if the invalid or illegal provision were not contained herein. Headings and captions are used in these Official Rules solely for ease of reference, and shall not be deemed to affect in any manner the meaning or intent of these Official Rules or any provision hereof. These Official Rules cannot be modified or amended in any way except in writing by a duly authorized representative of Sponsor. 

Governing Law: All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules or the rights and obligations as between Participant and the Sweepstakes Entities in connection with the Sweepstakes shall be governed by and construed in accordance with the internal laws of the State of Arizona including procedural provisions without giving effect to any choice of law or conflict of law rules or provisions that would cause the application of any other state’s or jurisdiction’s laws. 

Privacy: Except as otherwise contemplated in these Official Rules, Participants’ contact information collected by Sponsor in connection with the Sweepstakes will be used by Sponsor in accordance with the ZayZoon Privacy Policy found on the ZayZoon website. 


By participating in this Sweepstakes, each Participant agrees that: (1) any claim, dispute or controversy (whether in contract, tort or otherwise) Participant may have against any of the Sweepstakes Entities arising out of, relating to or connected in any way with the Sweepstakes, the awarding or redemption of the prize or the determination of the scope or applicability of this agreement to arbitrate, will be resolved exclusively by final and binding arbitration administered by JAMS and conducted before a sole arbitrator pursuant to JAMS’s Comprehensive Arbitration Rules and Procedures (“Rules and Procedures”); (2) this arbitration agreement is made pursuant to a transaction involving interstate commerce and shall be governed by the Federal Arbitration Act (“FAA”), 9 U.S.C. §§ 1-16; (3) the arbitration shall be held at a location determined by JAMS pursuant to the Rules and Procedures (provided such location is reasonably convenient for Participant) or at such other location as may be mutually agreed to by the Participant and Sponsor; (4) the arbitrator’s decision shall be controlled by the terms and conditions of these Official Rules and any of the other agreements referenced herein that the Participant may have entered into in connection with the Sweepstakes; (5) the arbitrator shall apply Arizona law consistent with the FAA and applicable statutes of limitations and shall honor claims of privilege recognized at law; (6) there shall be no authority for any claims to be arbitrated on a class or representative basis as Participant and Sponsor hereby waive the right to assert claims in any class or representative action; arbitration can thus decide only the Participant’s and/or Sponsor’s individual claims; the arbitrator may not consolidate or join the claims of other persons or parties who may be similarly situated; (7) in the event that the administrative fees, arbitrator fees and filing fees associated with the arbitration exceed $250, Sponsor agrees to pay any such administrative, arbitrator and filing fees exceeding $250 on the Participant’s behalf, subject to ultimate allocation by the arbitrator. In addition, if the Participant is able to demonstrate that the costs of arbitration will be prohibitive as compared to the costs of litigation, Sponsor will pay as much of the Participant’s fees in connection with the arbitration as the arbitrator deems necessary to prevent the arbitration from being cost-prohibitive; and (8) with the exception of subpart (6) above, if any part of this arbitration provision is deemed to be invalid, unenforceable or illegal, or otherwise conflicts with the Rules and Procedures established by JAMS, then the balance of this arbitration provision shall remain in effect and shall be construed in accordance with its terms as if the invalid, unenforceable, illegal or conflicting provision were not contained herein. If, however, subpart (6) is found to be invalid, unenforceable or illegal, then the entirety of this Arbitration Provision shall be null and void, and neither Sponsor nor Participant shall be entitled to arbitrate their dispute. Finally, this arbitration provision is reciprocally binding on all parties, such that both Participant and Sponsor are required to arbitrate their claims against one another. For more information on JAMS and/or JAMS Rules and Procedures, Participants may visit the JAMS Website at


To find out who won, email All requests must be received by 3 months following the date of the applicable draw. The winner’s name will be available when the Sweepstakes officially ends, and the prize has been awarded. 

11. SPONSOR. ZayZoon US Inc. 4250 Drinkwater Blvd., Suite 300, Scottsdale, AZ 85251. ©2023 ZayZoon. All rights reserved. 

ZayZoon US Inc.’s affiliated companies, parent companies, participating promotional partners are not a sponsor of the Sweepstakes, and are in no way responsible for the administration of the Sweepstakes, the verification of winners or the fulfillment of prize awards. All inquiries regarding the Sweepstakes should be directed to Sponsor.